As a UK-based business, compliance with Companies House regulations isn’t just advisable—it’s essential. In response to increasing fraud, the government has introduced identity checks for company directors and Persons with Significant Control (PSCs). These are part of broader reforms from the Economic Crime and Corporate Transparency Act 2023 (ECCTA). These changes are more than administrative—failure to comply could result in serious consequences.
Here’s everything UK businesses need to know about the new ID verification rules and how to prepare.
Why Companies House is enforcing identity checks
Previously, registering a UK company was remarkably easy: no ID checks, no document authentication, and limited oversight. While this streamlined the process for genuine entrepreneurs, it also opened the door to serious abuse. Fraudsters used this loophole to register fake companies, often listing individuals as directors or PSCs without their consent. Many of these companies became vehicles for money laundering, VAT fraud, and other illegal activity.
The data paints a worrying picture:
- Over 210,000 false entries linked to around 100,000 companies were removed from the register within one year.
- More than 11,500 companies were struck off as part of a major clean-up effort.
To stop this misuse and restore trust in the UK company register, Companies House is rolling out stringent identity checks.
When will ID checks become mandatory?
The identity verification process is being implemented in phases, giving businesses time to adapt:
- 18 March 2025: Third-party agents (such as accountants and solicitors) can begin registering as Authorised Corporate Service Providers (ACSPs).
- 8 April 2025: Voluntary identity checks become available for directors and PSCs.
- Autumn 2025: ID verification becomes mandatory for anyone being appointed as a new director or PSC.
- Autumn 2025 to Autumn 2026: A 12-month transition period begins for all existing directors and PSCs.
- By Autumn 2026: No one will be allowed to act as a director or PSC without a verified identity on file. Regular filings like confirmation statements will require verification.
If you haven’t verified by the end of the transition, your ability to file documents will be blocked—and you may be committing an offence.
Who needs to verify their identity?
The requirement applies broadly, capturing all key individuals involved in running or filing for a company:
- All company directors – both new and existing.
- Persons with Significant Control (PSCs) – typically those with more than 25% shareholding or voting rights.
- Company secretaries – while not mandatory roles, those appointed must also verify.
- Filing agents and ACSPs – anyone submitting documents to Companies House on behalf of a business.
How will the verification process work?
There are three main ways to verify your identity:
1. Online via GOV.UK One login
This is the simplest option. You’ll need to register on the new One Login system and complete the verification using one or more of the following:
- UK passport or driving licence.
- Bank or building society information (to match your identity via open banking).
Most users will be able to complete this process in a few minutes.
2. In-person at a designated post office
If online verification is not possible, a visit to a designated post office may be required. You’ll present your documents in person for verification.
3. Through an Authorised Corporate Service Provider (ACSP)
Your accountant, solicitor, or agent—if they’re registered as an ACSP—can carry out the identity check on your behalf. This route is particularly helpful for business owners with limited access to online systems or government ID.
What happens after you’re verified?
Once your identity is confirmed, Companies House will issue you a unique personal code. This code is not linked to your company—it stays with you as an individual and is required for:
- Submitting confirmation statements.
- Appointing directors or PSCs.
- Incorporating a new company.
- Making address or officer changes.
- Registering as an ACSP.
- Filing annual accounts.
Think of this code as your Companies House passport. It must be stored securely and should only be shared with trusted agents or advisors handling your filings.
Risks of not complying
Failure to verify your identity isn’t just an administrative oversight—it carries real consequences.
Filing restrictions
Without your personal code, you will not be able to submit any statutory filings or changes. This includes vital documents like accounts, confirmation statements, and director appointments.
Criminal offences
From Autumn 2025, continuing to act as a director or PSC without verified ID will be a criminal offence. This applies to individuals and companies.
Fines and disqualification
Companies House has the authority to impose unlimited fines and even disqualify individuals from holding directorships.
Identity theft risks
If you haven’t verified, someone else could fraudulently use your name or appoint you as a director without your knowledge—leaving you vulnerable to liability, reputational damage, or legal claims.
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How businesses should prepare
If you’re a company owner, director, or PSC, preparation is key. Here’s how to get ready for the upcoming changes:
1. Conduct an ID audit
Review all company officers and PSCs. Confirm that their passports, driving licences, and other forms of ID are up to date and match the details held by Companies House.
2. Choose the right verification route
Depending on your situation, opt for online GOV.UK verification, a post office appointment, or an ACSP-led process. We can guide you on what’s fastest and most secure.
3. Start verifying before it’s mandatory
Use the early access window (April–Autumn 2025) to complete verifications well ahead of the deadline. Don’t wait until Companies House is flooded with last-minute checks.
4. Secure your personal code
Once received, store your Companies House personal code safely. Share it only with trusted agents who manage your filings.
5. Track deadlines and filing requirements
During the transition, every filing that requires identity confirmation must include your code. Make sure you don’t miss deadlines due to an unverified status.
6. Monitor your company records
Regularly check your company listing on Companies House. Unexpected changes or unfamiliar appointments may indicate fraudulent activity.
Conclusion
The Companies House ID checks mark a turning point in the UK’s fight against financial crime and in building a more authentic corporate register. Though implementing them takes effort, embracing verification now ensures:
- Compliance before deadlines becomes mandatory
- Protection against identity theft and fraud
- Transparency for stakeholders, lenders, and investors
- Future-proofing your business or client relationships
At Bradleys, we’re here for you, from guiding you through GOV.UK One Login to verify across multiple directors or PSCs, we streamline the process—securing your business and preserving your reputation.
It takes 5 minutes and costs nothing to verify yourself now—but skipping it later could cost far more. Be prepared, compliant and confidently positioned for tomorrow’s digital economy.
